BURRINGTON PARISH COUNCIL

BURRINGTON, NORTH DEVON

 

Minutes prepared by Angela Snell

 

Any complaints about spelling, grammar, punctuation etc should be directed
to the Parish Council, all I do is copy/paste what is sent to me, I do not make corrections.
Dave T.

 

DRAFT

 

From 27 Feb 2014 onwards I will endeavour to keep at least the last 3 months' minutes on this page.  Dave Tylcoat.
 

 


 

BURRINGTON PARISH COUNCIL 565
Parish Council Meeting held on the 21st February 2017



Present Mr J Short (Chairman), Mr P Bailey, Mrs G Benson Mr K Pincombe Mr P Smale and Mrs A Snell (Clerk)
In attendance Cllr S Croft District Councillor
Apologies Mr A Carnegie Mrs E Griffiths Mr A Bonner Mr P Keeley Cllr R Edgell-County Councillor


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.


Public Participation
1.i. The Minutes of the meeting held on 17th January 2017 were agreed and signed,

2. Clerks report, i. Update on the smell situation, no update was given. ii. TAP grant, NDC have been contacted and we await a response. iii. Cllr Keeley has presented a quote for the work to the Millennium Copse gate etc for £280 this was proposed by Cllr Pincombe and seconded Cllr Benson and agreed by all. iv. Self-Winding mechanism for the Church clock, Cllr Bailey has applied to Deep Moor for the difference of the cost minus the grant given by Cllr Edgell, the application has been accepted but the panel now only meet every 6 months the next decision panel meet in the first week of June.
v. Night landing site Cllr Short has been in contact with the Estates manager of the Education Authority regarding the field, in light of the situation at the school, once a final decision has been made then the Parish Council can progress with the discussions. The Estates Manager said in some cases fields like this are gifted to the community but that would need consideration in light of the ongoing liability .Other sites will have to be considered if this site is not suitable.

3. Chairman’s Report, i. Shop update, the blacksmith is moving so there is a consideration to move the shop into this bigger premise. . ii School update no report. Iii. An application has been submitted to NALC for IT equipment for the Parish Council to fulfil the requirements of the Transparency Code, all councillors give authority for the application.

4. Highways, i. There is a tree leaning near Northcotte with the tree resting on another tree the other side of the road, this will be reported. The Square will be reported again as the Health and Safety risk is high due to trip hazards, a risk assessment is to be asked for.
5. County /District Councillors items, Cllr Croft reported that a lot of council time at present is being taken up with budgets; it is likely that District Councillors grants will be reduced by 25%.

6. Finance, i. Approve and sign the following cheques from main account:-
1135 Burrington Parish Hall £7.70
1136 Ms G Boyd £32.00
1137 Clerks salary £450.00
1138 A&D Supplies (hall) £54.54

ii. The Toilet grant has been received the application has to be submitted by the 10th March.

566

7. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton The date has been received for this appeal.
60356 Retrospective application for erection of temporary agricultural workers dwelling, Rivercross Meadow.
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington
61415 Listed building application for install and replacement of windows to rear and side elevation, Cleave Farm
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington .
62028 Erection of Livestock building at Langabridge Farm
62020 Prior approval for change of use of agricultural building to one dwelling (Class Q(A)(B) at Barnpool
62301 Erection of one greenhouse and erection of a new boundary wall Meadow House, Meadow Park Drive
61051 Barn at Houndhill to form one dwelling Appeal passed
8. Police Report, four calls have been logged one road traffic collision near Portsmouth Arms, two related to missing persons now all accounted for and an industrial accident with an injury caused to an employee.
9. Parish Hall report, the Parish Hall are planning to refurbish the Committee Room, taking done part of the wall into the cloakroom, putting up sliding doors, likewise updating the existing sliding door to make them all sound proof. Lower the ceiling in the committee room, improve the lighting and continue the deaf aid loop to include this room. With a grant from Awards for All of £9440, £1400 for Cllr Edgell and £300 from Cllr Croft the Hall Committee have in the region of £11,200 with the project costing £17,000. A letter has been received from the Hall Committee asking for a grant of £2,000 from the Parish Council, Cllr Pincombe had declared a prejudicial interest, so there was not a quorate to make a decision, so this will be on the agenda for the next meeting.
10. Bethesda Graveyard Trust the AGM is to be held tomorrow the 22nd February.
11. Correspondence
i). A letter has been received from Peter Heaton-Jones MP in response to the letter sent by the Parish Council regarding the cuts to the NHS.
ii). A thank you letter has been received from Mr J Cox for the vouchers and certificate given to him for his hard work over many years to the Parish magazine.
iii). An email has been received from Mr J Burns regarding the Eaglescott planning application in relation to the number of flights that were said to have taken place at the airfield, Mr Burns was asking if the Parish Council could investigate to see if the log had been observed.

The next Parish Council Meeting is to be held on Tuesday 21st March 2017, 7.30pm
For the PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings: Tuesday April 25th 2017 7.00pm. Annual Parish Meeting

 


BURRINGTON PARISH COUNCIL 567
Parish Council Meeting held on the 21st March 2017



Present Mr J Short (Chairman), Mr P Bailey, Mrs G Benson Mrs E Griffiths Mr A Bonner Mr K Pincombe and Mrs A Snell (Clerk)
In attendance Cllr S Croft District Councillor Cllr R Edgell-County Councillor
Apologies Mr P Keeley Mr P Smale


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.


Public Participation
1.i. The Minutes of the meeting held on 21st March 2017 were agreed and signed,

2. Clerks report, i. Update on the smell situation, no update was given. ii. TAP grant, the invoice has been submitted for the drainage and ditching work undertaken. iii The work to the Millennium Copse gate is in hand. iv. Self-Winding mechanism for the Church clock, the question was asked, could an application be submitted to Awards for All for the self-winding cloak mechanism and the night landing site this is to be looked into by Cllr Bailey v. Night landing site no progress has been made as a decision from the school is awaited as the field is owned by the LEA but leased to Chulmleigh Academy. Cllr Short reported that a compliant has been received from a neighbour to the defibrillator that it makes a noise at night, on inspection the battery is low, this has been reported and the battery replaced. Vi. Mr Carnegie has resigned as a Parish Councillor so a notice has been posted to ask parishioners if they would like an election, if 10 request one, there will be one, otherwise a co-option will take place at the next Parish Council meeting.

3. Chairman’s Report, i. Shop update, consideration to move the shop into the bigger premise is in hand. . ii School update no report. Iii. The Transparency Code, with regard to the website and Transparency Code the clerk has attended training and explained the new rules that have to be adhered to, with the loading onto the website of all agendas, minutes, yearly accounts by the 1st July, expenditure of £100 or more, the External Auditors reports, Annual Governance Statement, and list of councillors and asset register, etc. The asset register is a working document and has to be updated when assets are improved or replaced. The Clerk has applied for a grant from NALC for a new computer and scanner and has received £487 in grant funding.
4. Highways, i. An email has been received from Mr Darryl Jagger the Highway Superintendent that covers Kingford Hill. a vehicle count has been carried out and not sufficient numbers of vehicles travelled on the hill in a 7 day period to warrant it being included for gritting, but the Councillors still insist it is a designated lorry route, it is the most well used connecting route between the A377 and the B3217, so a further response is to be sent to Richard Sables asking why common sense cannot prevail and it be included in the gritting route. Further information has been received regarding the ownership of the Square it seems DCC highways now say it is not in their ownership, but the Parish council has been told on numerous occasions by Mr P Stewart that it is and minuted to that fact that “it is highway maintainable at public expense” and the fact that DCC Highways undertake the reviews on the oak tree and carry out work on it, so a letter is to be sent.
A pot hole was reported at the end of Halsbury Lane.

568
5. County /District Councillors items, Cllr Croft reported that her grant allocation for the year has not been reduced and every effort is being taken to get the government to see that their new schools policy on funding will leave our local rural schools with a large deficit. The District Council are trying to resolve the problem of people who are homeless; they are asking landlords in the towns with small properties to rent
them to the District Council. Cllr Edgell reported that due to the ever increasing cost of adult social care this is the reason for the increase in the DCC portion of the Council Tax. And the increase in minimum wage has had a huge impact on finances. Cllr Edgell has been working on securing extra funding for rural road repairs, it would cost £68 million to keep Devon’s roads in good repair, but the allocation is £30 million with the money prioritised to A & B roads and C roads if that is the main route to a settlement. A further £2 million has been allocated to small rural roads; the A377 near Umberleigh was highlighted as being in great need of repairs.

6. Finance, i. Approve and sign the following cheques from main account:-
1139 Burrington Parish Hall £7.70
1140 Ms G Boyd £32.00
1141 Clerks salary £220.16
1142 Office supplies £41.17
1144 DALC training £30.00
1145 Notice Board Company UK LTD £409.00
1146 J&J Bins £69.32


ii. The Toilet grant has been successful with an allocation of £500 being received. The future of the three toilets were discussed more information was asked for this will be discussed again at the next meeting. Iii. Cllr Bailey has sourced a new Notice Board to put on the Bus Shelter it is 53” wide and 39” high, it is aluminium with 2 keys, it was proposed by Cllr Pincombe and seconded by Cllr Griffiths to purchase, all in favour. iv. The clerk’s contract was signed.
7. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton The date has been received for this appeal.
60356 Retrospective application for erection of temporary agricultural workers dwelling, Rivercross Meadow.
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington Gone to appeal
61415 Listed building application for install and replacement of windows to rear and side elevation, Cleave Farm Passed
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington .


62028 Erection of Livestock building at Langabridge Farm
62301 Erection of one greenhouse and erection of a new boundary wall Meadow House, Meadow Park Drive Passed

8. Police Report, three calls have been logged one road traffic collision near Portsmouth Arm, another on the A377 and a further call regarding neighbourhood issues in relation to the use of a bridle path.
9. Parish Hall report, the grant request letter from the hall committee was discussed, Cllr Pincombe declared a prejudicial interest. After discussion it was agreed in principle that if Cllr Bailey was successful with his application, it was proposed by Cllr Bonner and seconded by Cllr Griffiths that the Parish Council would grant £2,000 to the hall for the forthcoming renovation work on the Committee room, all in favour.
10. Bethesda Graveyard Trust the AGM was held all the Officers and Committee remain unchanged.
569
11. Correspondence
i). DALC Newsletter.
ii. NHS public events to discuss the Sustainability and Transformation Plan and Acute Services Review.
iii. D&C Police information sheets.
iv. DCC promoting independence discussion events.
v An invite to Filleigh Hall from Devon Communities Together for open surgeries.
vi. The Senior voice of Devon was available.
Vii The Community News from South Molton has been received Mr J Cox is listed as the main contact, Mr Cox is to be contacted to ensure he is still happy with this situation.
viii. An email has been received from a charity called North Devon Against Domestic Abuse, this is a charity that has a “Restore Bus”, which travels around to different communities on a regular basis to allow women and girls to make contact with the service, this was discussed and it was agreed to reply saying this would be possible.
Cllr Short attended a meeting at High Bickington regarding the future of the D&C Police force in the area; PCSO’s will be cut to 150 over the whole area.



The next Parish Council Meeting is to be held on Tuesday 25th April 2017, 7.00pm
For the ANNUALPARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings: Tuesday May 30th 2017 7.00pm. Parish Council Meeting date to be agreed.

 


BURRINGTON PARISH COUNCIL 569
Parish Council Meeting held on the 11th April 2017



Present Mr J Short (Chairman), Mr P Bailey, Mrs E Griffiths Mr K Pincombe Mr P Keeley and Mrs A Snell (Clerk)
In attendance Mr and Mrs Fausett and son
Apologies Mrs G Benson Mr A Bonner


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.


Public Participation
Mr Fausett gave a comprehensive outline of the plans for the farm with the aims and objectives for the holiday accommodation.

7. Planning P C recommendations NDDC
62776 Erection of 1 unit of holiday accommodation at Langabridge Farm road from two gate Cross to Bridge Cross , Burrington It was proposed by Cllr Pincombe and seconded by Cllr Griffiths that the Parish Council recommends approval commenting that the proposed holiday accommodation will have no visual impact and a low impact on the environment, all in favour.
62816 Conversion of barn to create holiday accommodation at Kingsland Farmhouse Burrington It was proposed by Cllr Griffiths and seconded by Cllr Smale that the Parish Council agreed to recommend approval but concerns about the poor visibility when exiting onto the access road to the right were expressed. All in favour.


The next Parish Council Meeting is to be held on Tuesday 25th April 2017, 7.00pm
For the ANNUAL PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings: Tuesday May 30th 2017 7.00pm. Parish Council Meeting date to be agreed.

 


BURRINGTON PARISH COUNCIL 573
Parish Council Meeting held on the 25th April 2017



Present Mr J Short (Chairman), Mr P Bailey, Mrs G Benson Mrs E Griffiths Mr A Bonner Mr K Pincombe Mr P Keeley Mr P Smale and Mrs A Snell (Clerk)
In attendance Cllr S Croft District Councillor Cllr R Edgell-County Councillor
Apologies


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.

Co-option of a Parish Councillor, it was proposed by Cllr Pincombe and seconded by Cllr Bonner to co-opt Mrs Jacqui Pateman-Jones, all in favour, Mrs Pateman-Jones was welcomed to the Parish Council

Public Participation
1.i. The Minutes of the meeting held on 21st March 2017 were agreed and signed,
ii. The Minutes of the planning meeting held on 11th April 2017 were agreed and signed.
2. Agree and adopt any resolutions brought forward from the APM, it was proposed by Cllr Smale, seconded by Cllr Bailey to adopt all on block, all in favour.
3. Clerks report, i. Update on the smell situation, it is hoped Mr J Earnshaw will take up the case. ii. TAP grant, the grant has been successful payment is awaited. iii. Self-Winding mechanism for the Church clock, the application to Awards for All has been unsuccessful; a decision on the application to Deep Moor is awaited. Cllr Short has been in contact with the Heritage Fund, who are unreceptive to the self-winding mechanism but may be accepting of a proposal for the restoration of the actual clock face, further enquires are to be made. v. Night landing site no progress has been made as a decision from the school is still awaited as the field is owned by the LEA but leased to Chulmleigh Academy. Cllr Short has been in contact with Mr Terry Pullen the estates manager for Chulmleigh Academy, the Academy has a125 year lease on the field, further enquires are to be made.
4. Chairman’s Report, i. Shop update this was reported at the APM. ii. School update this was reported at the APM, but a letter is to be drafted and sent to the Secretary for Education Ms Justine Greening.
5. Highways, i. No response has been received from Ms Meg Booth Head of Highways at DCC regarding the ownership of the Village Square.

6. County /District Councillors items, Cllr Croft and Cllr Edgell reported at the APM. A Parish Forum meeting is to be held on the 18th May 7.00pm at Brysworthy. The Parish Grant system of which Burrington receives £912 annually is to be discussed. This is spent £400 to the Parish Hall, £250 to graveyards and the remainder to Parks and Open Spaces.

7. Finance, i. Approve and sign the following cheques from main account:-
1148 Burrington Parish Hall £7.70
1149 Ms G Boyd £32.00
1150 DALC Affiliation fee £120.40


ii. The Toilet grant, as agreed at the APM a further meeting will be called with representatives of the Hall Committee and the Parish Council to discuss the future. Ii. The clerk’s contract was signed. Iii. The Audit papers have been received.

574

8. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton The appeal is to be held on the 10th May in South Molton
60356 Retrospective application for erection of temporary agricultural workers dwelling, Rivercross Meadow. Appeal refused, should be vacated by Christmas.
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington Appeal pending
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington .


62776 Erection of 1 unit of holiday accommodation at Langabridge Farm road from two gate Cross to Bridge Cross , Burrington
62816 Conversion of barn to create holiday accommodation at Kingsland Farmhouse Burrington
62922 Change of use of land &erection of menage for private use at Bircham Recommend approval

i. Enquires have been made from NDC regarding Burrington’s priorities for Public Open Spaces when, S106 money is available, this was discussed and a list drawn up,1. Maintenance of the Square,2. Restoration to the clock, 3. Village hall enhancement, 4. Night landing site, 5. Public toilets, 6. Graveyards, 7. Enhancement of the tarmacked area if the school closes, these will be sent to NDC.
ii. Enquires had been made by NDC planning relating to BUR01 in the Local Plan asking if the area was still available for development, on enquiring the response was yes.
9. Police Report, reported in the APM.
10. Parish Hall report, reported in the APM
11. Bethesda Graveyard Trust, no report
12. Correspondence
i). DALC Newsletter.
ii. NDC Changes to Waste and recycling, the major change is the introduction of an annual charge of £35 to remove green waste.
The Notice Board on the side of the bus shelter has been removed; a thank you letter is to be sent to Mr Martin Marks for painting the wall. It was suggested to re-site the new notice board the other side of the buttress by the Parish Council notice board, all in agreement.
Who’s Who leaflets were distributed.

The next Parish Council Meeting is to be held on Tuesday May 23th 2017 7.30pm
For the ANNUAL PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings:. Tuesday 27th June 7.30pm
 


BURRINGTON PARISH COUNCIL 573
Parish Council Meeting held on the 23rd May 2017



Present Mr K Pincombe (Chairman), Mr P Bailey, Mrs E Griffiths Mr P Keeley Mrs J Pateman-Jones Mr P Smale and Mrs A Snell (Clerk)
In attendance Mr G Short
Apologies Mr J Short Mrs G Benson Mr A Bonner Cllr S Croft District Councillor Cllr R Edgell-County Councillor


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.

Election of Officers the clerk asked for nominations for the post of chairman, it was proposed by Cllr Bailey to re-elect Cllr Short as Chairman and Cllr Pincombe as Vice Chairman seconded by Cllr Griffiths , all in favour; Cllr John Short was duly elected as chairman. Cllr K Pincombe was duly elected as Vice Chairman.
Representatives from the Parish Council on the Parish Hall committee, Cllr K Pincombe and Cllr P Bailey were appointed as the Parish council’s representatives.
Bethesda Graveyard Trust representative, Cllr John Short was nominated as the representative.

Public Participation
Mr G Short attended the meeting to discuss the Homlands planning appeal, the application has been going on for 2 years since March 2015, it was turned down so was taken to appeal, the Government policy on less than 5 houses changed in 2015 so no affordable elements have to be included or S106 money paid, NDC planners said they were adhering to the 2003 and 2005 legislation which has been superseded.
So the planners were not acting within Government legislation, the appeal has cost £6,000 to save the £17,000 that the planners said had to be paid in S106 contribution. The applicant has been in contact in the past with Cllr Croft and has spoken to Mr M Kelly the Head of Planning at NDC who said a meeting could be arranged but it was said that the applicants planning consultant would not be welcome so the meeting did not take place. On the last day when the appeal was to be decided Cllr Croft was in communication with the Parish Council to have S106 Parish requirements in place. At the appeal out dated legislation was referred to so demanding money with no statutory grounds.
The Parish Council have been asked to write a letter highlighting the injustice and wrong doing that is occurring in obtaining S106 money in this way, advice will be sought from DALC and the response will be discussed at the next meeting.


1.i. The Minutes of the meeting held on 25th April 2017 were agreed and signed,
2. Clerks report, i. Update on the smell situation, a doser was installed back in November 2016. ii. Self-Winding mechanism for the Church clock along with painting and gilding the clock face ,a decision is awaited from Deep Moor. v. Night landing site. Cllr Short has been in contact with Mr Terry Pullen again and the lady from the LEA she has agreed to look at the lease and then advise the Parish Council of the situation.
4. Chairman’s Report, i. Shop update it was reported that progress is being made to move the shop to the bigger premises. ii. School update a consultation letter has been received from Ms Clark the Regional School commissioner for the South West regarding the withdrawal of funding, a response agreed by the Parish Councillors has been sent.
5. Highways, i. A response has been received from Mr Steve Short Neighbourhood Highways Engineer at DCC regarding the ownership of the Village Square. The response is that “the Square is clearly shown as Highway Maintained at Public Expense and therefore its status is not in question”. A pot hole has been looked at and will be filled but the Councillors felt the surface is very uneven for pedestrians.
The state of the road at Umberleigh along the A377 was highlighted again as being in a very poor state; Cllr Edgell is to be contacted along with highways. High Bickington Parish Council have been pursuing in an effort to get Kingford Hill on the gritting list, a response is to be sent again highlighting that in bad weather it is very well used and a connection route between the A and B class roads.
6. County /District Councillors items, the Parish Forum meeting has been postpone due to the forthcoming General Election.
7. Finance, i. Approve and sign the following cheques from main account:-
1152 Burrington Parish Hall £25.85
1153 Ms G Boyd £32.00
1154 Clerks salary £450.00
1155 Came and Company £303.64
1156 WH Buckingham £730.35


ii. The Public Toilets a further meeting will be called with representatives of the Hall Committee and the Parish Council to discuss the future.
ii. Fixed Asset Register , this was agreed and signed at £
iii. Agree and sign the Annual Governance Statement it was proposed by Cllr Griffiths and seconded by Cllr Smale all in favour.
iv Agree and sign the Accounting Statements it was proposed by Cllr Bailey and seconded by Cllr Smale all in favour, the form will be returned.
8. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington Passed
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington .


62776 Erection of 1 unit of holiday accommodation at Langabridge Farm road from two gate Cross to Bridge Cross , Burrington
62816 Conversion of barn to create holiday accommodation at Kingsland Farmhouse Burrington
62922 Change of use of land &erection of menage for private use at Bircham
62807 Erection of Agricultural storage building and hardstanding at Rivercross Meadow, Burrington As the applicants are moving from the site by December 2017 in accordance with the Enforcement Notice, what need would there be for an agricultural building, also it was felt the structure of the building is not conducive with keeping animals. So as there is no possible use for an agricultural building at the site, it was agreed unanimously to reject this application.

9. Police Report, no report was given.
10. Parish Hall report, no report was given.
11. Bethesda Graveyard Trust, no report.
12. Correspondence
i). DALC Newsletter.
ii. Wicksteed Leisure playground inspection,. an email has been received it was agreed to have an unaccompanied inspection for £45.00.
iii. An email has been received from CPRE regarding the 2017 Our Outdoor Competition this was discussed.
Asset Review, Cllr Griffiths and Cllr Pateman-Jones agreed to carry out the inspection

The next Parish Council Meeting is to be held on Tuesday June 27th 2017 7.30pm
For the ANNUAL PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings:. Tuesday 25th July 7.30pm


BURRINGTON PARISH COUNCIL 573
Parish Council Meeting held on the 23rd May 2017



Present Mr K Pincombe (Chairman), Mr P Bailey, Mrs E Griffiths Mr P Keeley Mrs J Pateman-Jones Mr P Smale and Mrs A Snell (Clerk)
In attendance Mr G Short
Apologies Mr J Short Mrs G Benson Mr A Bonner Cllr S Croft District Councillor Cllr R Edgell-County Councillor


Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.

Election of Officers the clerk asked for nominations for the post of chairman, it was proposed by Cllr Bailey to re-elect Cllr Short as Chairman and Cllr Pincombe as Vice Chairman seconded by Cllr Griffiths , all in favour; Cllr John Short was duly elected as chairman. Cllr K Pincombe was duly elected as Vice Chairman.
Representatives from the Parish Council on the Parish Hall committee, Cllr K Pincombe and Cllr P Bailey were appointed as the Parish council’s representatives.
Bethesda Graveyard Trust representative, Cllr John Short was nominated as the representative.

Public Participation
Mr G Short attended the meeting to discuss the Homlands planning appeal, the application has been going on for 2 years since March 2015, it was turned down so was taken to appeal, the Government policy on less than 5 houses changed in 2015 so no affordable elements have to be included or S106 money paid, NDC planners said they were adhering to the 2003 and 2005 legislation which has been superseded.
So the planners were not acting within Government legislation, the appeal has cost £6,000 to save the £17,000 that the planners said had to be paid in S106 contribution. The applicant has been in contact in the past with Cllr Croft and has spoken to Mr M Kelly the Head of Planning at NDC who said a meeting could be arranged but it was said that the applicants planning consultant would not be welcome so the meeting did not take place. On the last day when the appeal was to be decided Cllr Croft was in communication with the Parish Council to have S106 Parish requirements in place. At the appeal out dated legislation was referred to so demanding money with no statutory grounds.
The Parish Council have been asked to write a letter highlighting the injustice and wrong doing that is occurring in obtaining S106 money in this way, advice will be sought from DALC and the response will be discussed at the next meeting.


1.i. The Minutes of the meeting held on 25th April 2017 were agreed and signed,
2. Clerks report, i. Update on the smell situation, a doser was installed back in November 2016. ii. Self-Winding mechanism for the Church clock along with painting and gilding the clock face ,a decision is awaited from Deep Moor. v. Night landing site. Cllr Short has been in contact with Mr Terry Pullen again and the lady from the LEA she has agreed to look at the lease and then advise the Parish Council of the situation.
4. Chairman’s Report, i. Shop update it was reported that progress is being made to move the shop to the bigger premises. ii. School update a consultation letter has been received from Ms Clark the Regional School commissioner for the South West regarding the withdrawal of funding, a response agreed by the Parish Councillors has been sent.
5. Highways, i. A response has been received from Mr Steve Short Neighbourhood Highways Engineer at DCC regarding the ownership of the Village Square. The response is that “the Square is clearly shown as Highway Maintained at Public Expense and therefore its status is not in question”. A pot hole has been looked at and will be filled but the Councillors felt the surface is very uneven for pedestrians.
The state of the road at Umberleigh along the A377 was highlighted again as being in a very poor state; Cllr Edgell is to be contacted along with highways. High Bickington Parish Council have been pursuing in an effort to get Kingford Hill on the gritting list, a response is to be sent again highlighting that in bad weather it is very well used and a connection route between the A and B class roads.
6. County /District Councillors items, the Parish Forum meeting has been postpone due to the forthcoming General Election.
7. Finance, i. Approve and sign the following cheques from main account:-
1152 Burrington Parish Hall £25.85
1153 Ms G Boyd £32.00
1154 Clerks salary £450.00
1155 Came and Company £303.64
1156 WH Buckingham £730.35

ii. The Public Toilets a further meeting will be called with representatives of the Hall Committee and the Parish Council to discuss the future.
ii. Fixed Asset Register , this was agreed and signed at £
iii. Agree and sign the Annual Governance Statement it was proposed by Cllr Griffiths and seconded by Cllr Smale all in favour.
iv Agree and sign the Accounting Statements it was proposed by Cllr Bailey and seconded by Cllr Smale all in favour, the form will be returned.
8. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington Passed
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington .
62776 Erection of 1 unit of holiday accommodation at Langabridge Farm road from two gate Cross to Bridge Cross , Burrington
62816 Conversion of barn to create holiday accommodation at Kingsland Farmhouse Burrington
62922 Change of use of land &erection of menage for private use at Bircham
62807 Erection of Agricultural storage building and hardstanding at Rivercross Meadow, Burrington As the applicants are moving from the site by December 2017 in accordance with the Enforcement Notice, what need would there be for an agricultural building, also it was felt the structure of the building is not conducive with keeping animals. So as there is no possible use for an agricultural building at the site, it was agreed unanimously to reject this application.

9. Police Report, no report was given.
10. Parish Hall report, no report was given.
11. Bethesda Graveyard Trust, no report.
12. Correspondence
i). DALC Newsletter.
ii. Wicksteed Leisure playground inspection,. an email has been received it was agreed to have an unaccompanied inspection for £45.00.
iii. An email has been received from CPRE regarding the 2017 Our Outdoor Competition this was discussed.
Asset Review, Cllr Griffiths and Cllr Pateman-Jones agreed to carry out the inspection

The next Parish Council Meeting is to be held on Tuesday June 27th 2017 7.30pm
For the ANNUAL PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings:. Tuesday 25th July 7.30pm


BURRINGTON PARISH COUNCIL 576
Parish Council Meeting held on the 27th June 2017



Present Mr J Short (Chairman), Mr K Pincombe Mr P Bailey, Mrs E Griffiths Mr P Keeley Mrs J Pateman-Jones Mr P Smale and Mrs A Snell (Clerk)
In attendance Cllr R Edgell-County Councillor
Apologies Mrs E Griffiths Mr P Keeley Mrs G Benson Mr A Bonner Cllr S Croft District Councillor

Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.

Public Participation

1.i. The Minutes of the meeting held on 23rd May 2017 were agreed and signed,
2. Clerks report, i. Self-Winding mechanism for the Church clock along with painting and gilding the clock face ,a decision is awaited from Deep Moor by the end of June. ii. Night landing site. Cllr Short has been in contact with Mr Terry Pullen again, Mr Pullen feels the Parish Council are able to lease the field. Cllr Short has been in contact with the LEA who have another school in the very same situation, consequently the legal department at DCC have got confused. The decision on the school should be made by the end of this week being the 30th June, as soon as the decision is made it may be decided to detach the school from the field and if a lease is given there may be a cut off clause. Then will the Chulmleigh Academy want a liability in Burrington, the decision on the school has to be awaited. Iii. Asset Review this was deferred to the next meeting.
4. Chairman’s Report, i. Shop update The shop is still doing very well and are looking forward to moving into the larger building, possibly in August. This will require an investment of at least £2500 by the shop company in equipment. There were issues during the phenomenal temperatures in June when the chillers and freezers had difficulties in coping, but all is now back to normal. Turnover in May was a record for the shop. In our second year, a pattern is starting to show in the figures. The committee are starting to increase the proportion of goods that are from local sources, but need to find ways to win support from others in the community and beyond to make a success of this approach. Another quiz is to be held in October ii. School update Cllr Short has visited the school there are no staff next year, despite promises at the meetings that children would have a smooth transition this has not happened for all, with no taster days organised, Cllr Short has contacted Mr Andrew Wade from the Academy and it is hoped this is sorted. Iii. The Annual report was distributed to councillor the remaining will be posted.
5. Highways, i. High Bickington Parish Council are still endeavouring to get Kingford Hill on the gritting route. Ii. A letter has been received regarding a footpath rerouting to take the footpath away from Higher and Lower Twitchen as the path appeared to be going through a garden, this was highlighted to the footpath people and they have instigated the re-routing and waved some of the costs, the Parish Council would recommend approval. Repairs are to take place to part of the A377 near Umberleigh. There was a pot hole reported at Five Oaks.
6. County /District Councillors items, the Parish Forum meeting has been rearranged for the 10th July at Brynsworthy, Cllr Benson and Cllr Bailey are to attend, Cllr Edgell said the phasing out of the Parish Grant was expected to be on the agenda, so representation would be good. Cllr Edgell has been elected as Vice Chairman of DDC .Cllr Croft reported on the Local Plan, the main issue identified by the Inspector was the need for the Local Plan to ensure it can demonstrate a deliverable housing land supply of at least five years in order to comply with national policy. This had now been addressed by a range of actions as detailed in paragraph 4.3 of the report. The housing trajectory had been updated in response to the latest information from housebuilders, developers and land owners. Both Councils could now demonstrate
577
approximately a joint six year housing land supply which included the 20% buffer using the Sedgefield method as both Councils had consistently under delivered in recent years.
7. Finance, i. Approve and sign the following cheques from main account:-
1206 A&D Supplies £24.30
1207 Burrington Parish Hall £7.90
1208 Ms G Boyd £32.00
1209 Clerks salary £454.96
1210 Office expenses £52.09
1211 West of England Fire Protection £43.20

ii. The Public Toilets a further meeting will be called with representatives of the Hall Committee and the Parish Council to discuss the future.
8. Planning P C recommendations NDDC
60557
60531 Listed building consent for Conversion of 2 barns to dwellings at Hayne Baton Passed
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington Passed
61579 MAJOR Erection of two Aircraft hangers at Eaglescott Airfield .Passed
61873 Conversion of attached outbuildings to form additional living accommodation Westlakes, Burrington Passed


62816 Conversion of barn to create holiday accommodation at Kingsland Farmhouse Burrington Passed
62922 Change of use of land &erection of menege for private use at Bircham Passed
62807 Erection of Agricultural storage building and hardstanding at Rivercross Meadow, Burrington Refused
i. Advice was sought from DALC regarding the Homelands appeal, a response was received. Cllr Short declared a prejudicial interest and left the room, but further advice is to be sought from DALC regarding councils using out of outdated guidance, , within the last year there has been three occurrences of this in Burrington Parish, so the Parish Council would like to question the process, as this also appears to be happening in other District Council areas. The concerns of the Parish Council are on the procedure that is being adopted by District Council’s in the way they are trying to claim out of date guidance rather than up to date guidance.
The three Burrington application’s all went to appeal and won but with the time that these appeals have taken 7 houses could have been built which may have saved the school which is very close to closure so the planning process may have had a more far reaching consequence on our parish.
One applicant is seeking advice from the MP regarding the due process that was used in their case.
All councillors were in favour.
9. Police Report, no report was given.
10. Parish Hall report, work is hoped to start on Monday the 3rd July to the improvements to the Committee room.
11. Bethesda Graveyard Trust, no report.

578
12. Correspondence
i). DALC Newsletter.
ii). An email has been received from the South West Ambulance Trust regarding having a further defibrillator awareness session it was agreed to put a letter on the Burrington email to asses interest before a date is fixed.
iii. Devon Communities Together courses
vi. Eggesford and Whistlandpound Forest Plan consultation
v. A consultation has been received on the A361 the North Devon link road, leaflets were distributed; this will be on the agenda for the next meeting for a response to be submitted.


The next Parish Council Meeting is to be held on Tuesday July 25th 2017 7.30pm
For the PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings: Tuesday 29th August 7.30pm


BURRINGTON PARISH COUNCIL 579
Parish Council Meeting held on the 25th July 2017



Present Mr J Short (Chairman), Mr K Pincombe Mr P Bailey, Mrs G Benson Mr A Bonner Mrs E Griffiths Mr P Keeley Mrs J Pateman-Jones Mr P Smale and Mrs A Snell (Clerk)
In attendance Cllr R Edgell-County Councillor Mr T Budden Mr D Parker and PC Whitehouse
Apologies Cllr S Croft District Councillor

Declaration of Interests – Councillors are invited to declare any discloseable pecuniary interests,
including the nature and extent of such interests they may have in any items to be
considered at this meeting. They are also reminded to consider whether in the light of recent
activities any items within their Register of Interests should be updated.

Public Participation
Mr Budden spoke to highlight the state of the road from Red Post down past Higher Hacknell this is a DCC road. It was noted the road is the access road to 3 businesses two farms and a retails organic food business, Mr Budden informed councillors that delivery and collection drivers are now unwilling to use the road. All three businesses are being hindered by the very poor state of the road which has been reported on countless occasions. The stretch of road is scheduled for maintenance along with the Cowlas road
as both have large amounts of water (the Hacknell road has a spring next to it) that run on them so the work needs to be carried out in good weather or the opportunity will be lost. A letter to DCC highways was suggested to be written to emphasise that the schedule of maintenance work is carried out.


Cllr Short welcomed Mrs Trudy Weston from the North Devon Museum and a museum volunteer called Joslin, at the museum there are 5 paid staff and around 40 volunteers. The new extension project will cost £1.8 million, most of the cost has been raised through grants and money raising, £6,000 remains to be raised. There will be 75% more exhibitions space, a large new exhibition will be centred on Shapland and Petters, there furniture etc will be on display. The museum is 25 years old and centres on exhibiting anything of interest from the North Devon area. Articles have featured in the North Devon Journal informing readers of the new extension. Mrs Weston asked for a donation of £100, if received a tile with the Parish Councils name and logo will be placed on the hall floor, individuals can also donate and have their name on a tile, the museum is free to enter and open from Monday to Saturday, but may in the future open on Sundays. Mrs Weston and Joslin were thanked for their presentation.

1.i. The Minutes of the meeting held on 27th June 2017 were agreed and signed, with minor amendments.
2. Clerks report, i. Self-Winding mechanism for the Church clock along with painting and gilding the clock face, a decision has been received from Deep Moor, the application was unsuccessful. Discussion took place, it was agreed back in January if the application was unsuccessful the Parish Council would pay the difference between the quote and the grant to be received from Cllr Edgell of £4332, (if this is not claimed it will have to be foregone), the difference is £4484. ii. Night landing site. Due to the sad closure of the school the Chulmleigh Academy will give up the lease on the field, until all the details of this have been finalised no progress can be made. It was agreed to write to the DCC LEA Estates Department to express an interest in the field on behalf of the Parish Iii. Asset Review this has been carried out by Cllr Griffiths and Cllr Patten-Jones. The report was read to the meeting action will be taken were required and reported back to the next meeting. The Square has to be taken off the Asset list as it has been confirmed the area is highway maintainable at public expense. The Millennium copse needs strimming. The obelisk which stands in the school playground is not on Parish Council land this will be highlighted when the situation with the school has been finalised. One of the posts to a dog bin need repairing and the bus shelter is in

580
need of a clean any other reported actions will be carried out. iv. New Councillor training course, Cllr Patten-Jones gave a report on the course she attended in Exeter, she would recommend others to attend.
v. South West Ambulance Trust Defibrillator awareness session, following the email circulated in the Parish to ask if a session was required, the response has been sufficient to organise a session, a date will now be fixed for the Autumn. vi The TAP Grant fund is open again this year, another parish has suggested the money goes towards play equipment, this is to be investigated.
Chairman’s Report, i. Shop update no report was given ii. School update a letter has been received to inform the Parish that the school is to formally close after 161 years at the end of August. It was suggested it would be nice not to lose the school bell, which sits within the top of the building. It was reported the gate into the LEA field is in a very poor state. The play wall that has been erected on the Parish Council Tarmac by the Village Green, it was proposed by Cllr Griffiths seconded by Cllr Smale to ask the Chulmleigh Academy to remove it and reinstate the tarmac, all in favour. It was agreed to write to the Church again asking that a representative visit the Parish Council to discuss the future of the school site. Iii. South Field pumping station, the meeting was informed that SWW are proposing to re-route the sewage from South Field to the Balls Corner sewage works and do away with the pumping station. iv. Two residents have contacted Cllr Short regarding the flag pole on the end of Pond Close, ND Homes have been informed.
5. Highways, i. The road from Red Post to Hacknell, it was agreed by the all to write to Highways in an effort to get the scheduled maintenance work carried out on that road and the road by Cowlas.
6. County /District Councillors items, the Parish Forum meeting was held on the 10th July at Brynsworthy, unfortunately no representative was able to attend. Cllr Edgell asked regarding the ownership of the Square, he was informed it is DCC Highways he is to ask for the surface to be inspected as it is a well-used pedestrian area and the surface is very uneven. Cllr Edgell reported the A361 Link Road consultation exhibition is on display in the Annexe to the Civic Centre, the consultation finishes on Friday the 28th July.
Cllr Bonner reported that a great deal of Himalayan Balsam is growing in the parish most prevalent in areas where the Council have dumped waste soil and road debris, the Council are to be contacted to see if any eradication measures will be carried out.
An email has been circulated regarding the latest Local Plan consultation and call for Brown Field sites.
7. Finance, i. Approve and sign the following cheques from main account:-
1213 Burrington Parish Hall £7.90
1214 Ms G Boyd £32.00
1215 J&J Bins £69.32
1216 Annual report stamps £33.20
1217 Fineline (hall) £1015.00

ii. The Public Toilets a further meeting will be called with representatives of the Hall Committee and the Parish Council to discuss the future.
8. Planning P C recommendations NDDC
61396 Erection of 2 open market dwellings together with access and parking for Homelands, Burrington
PD/DB/JA/63407 Erection of an agricultural building, Bircham Farm When the details have been viewed a response will be sent.
i. Further advice was sought from DALC regarding the Homelands appeal, a response was received, this was replayed to the meeting further consideration of this and the three planning decisions is to considered before the next meeting.
9. Police Report, PC Paul Whitehouse reported that several people have been locked up for drink driving recently, one of which crashed his car in the local area. There have been shed breaks carried out in the rural areas again, elsewhere in the Force area recently expensive power tools have been stolen. A new Inspector Searle is to join South Molton Police in the next two weeks, along with a Neighbourhood Beat Manager, PC Warick Lansdale
10. Parish Hall report, the improvements to the Committee room have been completed.
581
11. Bethesda Graveyard Trust, no report.
12. Correspondence
i). DALC Newsletter.
ii). Wicksteed Leisure playground inspection is to take place in early August.
v. A consultation has been received on the A361 the North Devon link road, leaflets were distributed; no response is to be submitted.


The next Parish Council Meeting is to be held on Tuesday August 29th 2017 7.30pm
For the PARISH COUNCIL MEETING

…………………………Chairman

…………………………Date

Dates of forthcoming meetings: Tuesday 26th September 7.30pm
 

 



 

Parish Clerk, Angela Snell: 01769 520265, randasnell@hotmail.co.uk

Minutes prepared by Angela Snell 

(NB - These minutes will be agreed and signed at the next Parish Council meeting)

Back to Burrington Parish Council main page

 

 

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